Introducing Expense Co-Pilot: Your smart assistant for efficient purchasing

What is Expense Co-Pilot?

We are proud to present one of the biggest innovations in our history - Expense Co-Pilot! This AI-powered tool revolutionizes the way you manage purchases by automating record keeping, minimizing manual work, and giving you more time to focus on what really matters.

How does Co-Pilot help you?

Easier management of manual purchases

The traditional process of registering a manual purchase can be both time-consuming and somewhat repetitive. First, you have to fill in several mandatory fields on the purchase page, save the information and then complete additional details such as account codes before you can finally save everything. To complete the registration, you then need to upload the receipt separately.

With Expense Co-Pilot, the whole process becomes significantly easier. By simply dragging and dropping the receipt, the information is automatically analyzed and all the necessary fields are filled in for you. In most cases, up to 70% of the time, Co-Pilot completes the entire purchase registration on its own. This means that the purchase is saved, the correct account code is applied and the receipt is attached - all with just one simple action on your part.

🚀 You're done in seconds with just a drag-and-drop motion and a click!

Easy integration for card users

For card users, purchase registration has historically involved several steps. After a transaction is completed, the user has to take a picture of the receipt and then wait for the transaction to show up in the system. Once that happens, the purchase is created and the receipt is linked, but the final step of manually filling in up to ten fields has always been a necessary step.

With ExpenseCo-Pilot, this step is also automated. The system recognizes the transaction, fills in the account code and other relevant details, and all you have to do is verify the information before submitting it. This saves you time and effort and reduces the risk of manual errors.

💡 Faster, easier and smarter - saving you valuable time!

When is Expense Co-Pilot most useful?

Expense Co-Pilot is particularly valuable in situations where purchasing patterns are repeated and predictable. One example is businesses with debit cards linked to subscriptions, where recurring transactions can be automatically categorized and assigned to the correct account and cost center. Co-Pilot also works well for employees who regularly make purchases from the same supplier, such as HR staff ordering office supplies. Instead of manually filling in the same information each time, they let the system do it for them.

For new users, Co-Pilot is a great help as it eliminates the uncertainty of how to record purchases. By automatically filling in the fields and suggesting the right categorization, it makes it easier to get started quickly without making mistakes.

Frequently asked questions

Can I disable Expense Co-Pilot?

Yes, if you prefer to manage purchases manually, you can easily turn off the automatic booking feature in the settings. However, Co-Pilot will still suggest account codes to make recording easier.

What happens if Co-Pilot assigns the wrong account?

If Co-Pilot suggests an incorrect account code, you can easily correct it manually. The system learns from these changes and becomes more accurate over time.

Does Co-Pilot book all purchases automatically?

No, Co-Pilot bases its automatic bookings on historical data and company-specific rules. If a brand new type of transaction is recorded, the system will not automatically book it until it has collected enough learning data.

How can I improve the accuracy of Co-Pilot?

You can help Co-Pilot become even more accurate by using consistent descriptions for different purchases. For example, you can always enter "taxi" for taxi trips, making it easier for the system to identify and categorize them correctly. In addition, incorrect MCC (Merchant Category Code) mappings can be adjusted to improve future recommendations.

Is my data safe?

Yes, we use Azure AI for receipt scanning only. Your purchase data is protected and not shared with third parties.

Get started with Co-Pilot today!

With Co-Pilot, managing purchases has never been easier. By automating time-consuming steps and minimizing manual work, you free up time and resources.

Try Expense Co-Pilot today and experience how AI can make your workday smoother! 🚀